All food and beverage for your event will be provided and served exclusively by the Fawcett Center, in compliance with local and state regulations. Outside food and drink are not permitted to ensure quality, safety, and overall experience for you and your guests.
To help us prepare, please finalize your menu with your Event Planner at least three (3) weeks prior to your event date. Your final guest count, including any special dietary needs, is due four (4) business days before the event. Please note that due to market conditions, pricing and menu items are subject to change—but rest assured, we’ll work closely with you to offer the best available options.
An advance deposit may be required at the time of booking, depending on the size and scope of your event. If applicable, the deposit amount will be determined during the planning process and can be paid by valid credit card, check, cash, or university account number. Please note that all deposits are non-refundable and will be applied to your final invoice.
To ensure everything is ready for your event, all meeting room setups and audio/visual needs should be coordinated with your Event Planner at least three (3) weeks in advance. If early setup or late teardown is needed outside of standard hours, additional fees may apply. Please note: if changes are made to your room setup after it has already been completed, a reset fee may also be incurred.
We’re happy to work with you to ensure your space is arranged exactly as needed—just let us know how we can help!
A taxable service charge of 22% on in-house audio-visual equipment and food and beverage purchases plus all applicable state and local taxes will be added to all events (subject to change). Any group requesting state and or local sales tax exemption must submit a copy of the tax exemption certificate at the time of signing this contract.
Special dietary restrictions will be accommodated at the Chef’s discretion using available ingredients. The Chef will prepare meals that address all submitted dietary needs, which must be included with your final guarantee due four (4) business days prior to the event.
The Fawcett Center reserves the right to inspect and control all private parties, meetings, receptions, etc. being held on the premises. Due to food safety regulations, no food or beverage of any kind is permitted to be brought into the banquet and/or meeting rooms or to be removed from the property.
The customer agrees to be responsible for any damages caused by the clients, his/her guests, invited employees, independent contractors or their agents under the client’s control to any function space or any other part of The Fawcett Center. Use of materials such as confetti, glitter, or similar items may result in additional cleaning fees due to the labor and time required.
If you plan to bring in special décor or have unique setup needs, please notify your Event Planner in advance. This helps us ensure all elements meet venue guidelines and are properly coordinated for your event.
Signage in public areas is not permitted without prior written approval from the venue. All signs must be professionally printed—handwritten or hand-lettered signs are not allowed.
Installation of signs and banners must be handled by Fawcett Operations staff. A labor fee may apply. Please contact your Event Planner for approval and coordination.
The Fawcett Center is not responsible for any personal belongings, meeting materials, displays, or other items left unattended in event spaces or public areas. Lost items will be placed in our Lost and Found and held for up to 30 days. To inquire about a lost item, please email fawcettsales@osu.edu or call 614-292-1342.
If you require security services for your event, please contact your Event Planner to discuss availability and pricing.
All outside vendors conducting business at the Fawcett Center must be pre-approved by the facility. Please notify your Event Planner in writing no earlier than thirty (30) days prior to your scheduled event.
All packages sent to the Fawcett Center must be pre-paid. The center will refuse any package coming C.O.D. In case of large shipments or crates, the Fawcett Event Planner must be notified two (2) weeks in advance so that preparations can be arranged. The first five (5) boxes will be handled and stored at no charge to the client. A handling and storage fee of $5.00 per box thereafter will be assessed and charged to the client’s master bill. Multiple packages within a single shipment should be numbered in sequence (i.e., 1 of 3, 2 of 3, 3 of 3). Our receiving entrance is open from 8:00am to 4:30pm Monday through Friday. The Fawcett Center does not accept any liability for equipment, displays or other materials which arrive. The client is responsible for insuring it properly for loss or damage. Materials shipped for event should not arrive more than three (3) days prior to the scheduled event. Client is solely responsible for arranging and paying for return shipment. The Fawcett Center will not be responsible for materials left after meeting conclusion date.